Email is the electronic equivalent of a postcard. It serves as the backbone of most organizations’ in daily activities as it boosts the ability to communicate.
Email becomes more prevalent in the market, so the importance of email security becomes more significant. Recently, in the antitrust trial united states versus Microsoft, the governments’ attorneys used archived email from Microsoft executives as evidence against the company. As a result, email can cause your company a major headaches in many different ways.
Employees should be more cautious while transmitting any confidential information through the emailing system than they usually do with other means of communication such as, letters or phone calls, because emails can be redistributed to larger groups of people so easily. There’s no question that emails may present a permanent threat to any organization today. Those emails might contain important data that may affect the company. A security policy is a document that covers the rules and practices that you would want your staff to work in accordance with, while working with e-mail, browsing the web, and accessing confidential data stored in your system. So, companies’ owners have to consider a secure and effective data storage management, and take a proactive approach to this issue and invest wisely in a comprehensive solution to it.